3 ways a good software solution can save your organisation money

How often do you use software at work? Whether using a CRM system to track projects and customers or tracking invoices and profits, software is often business critical.

Technological advancements and demand for new software have been the driving force in improving general business efficiency for a long time. Professionals can now integrate customised software into existing systems or a web-based interface in a bespoke manner. Fully tailored software can also be developed for more specific demands. This helps organisations critical functions offer dynamism and maximise efficiency, which will help a business in day to day proceedings.

Educated decisions offer less risk

We all know that a simple software solution can improve managing all sorts of useful operations. Most companies will have systems for managing:

  • customers and/or clients
  • stored assets
  • staff
  • booking systems

The glue between these systems is often people and paper. This often leads to poor data quality and therefore bad decision-making.

Up to date data is vital when forming strategy. It helps a business prioritise cases or utilise staff in the most efficient way. Suddenly, what was once an intuitive decision becomes more calculated. You aim for less wastage from poor planning, instead, purposeful and measurable determinations can be made.

Furthermore, modern and tailored software can make your business unique to you. Enabling it to fit your specific needs – with no expensive functions that staff won’t use – simplifies processes. Overall, the innovation offered will help you capitalise and fuel growth, with fewer mistakes.

Some may use CRM systems such as Sugar, others will prefer databases such as Microsoft Access. All of these can be integrated with other systems and your website, reducing human error, as data transfer can be automated. Yet you can still have accuracy and control with the human eye to review.

Of course, most organisations use spreadsheets. It is included in all Microsoft packages and most staff have a reasonable degree of comfort using it. This makes it a cheap and effective piece of software. Of course, it is a less flexible tool as they may be accurate when you create them, but when exported, they become out of date quickly.

So why do people use them? There are a number of reasons. One reason, for example, is because you can easily add columns to spreadsheets. If you see the need to do this, why not ask us to add the fields to your database instead? It is a better foundation that all members of staff could use.

Ensure every job is timely and profitable

  1. As the old phrase goes, time is money. A simple and fast system will result in quick decisions as well as more precise ones. Not only will actions be made with confidence and purpose but in a timely manner, which will improve efficiency. A well-lubricated process will ensure less wastage, fewer costs and a consistent customer experience.

2. Custom software has other advantages too. It does not require constant change, other than for security updates and it can be used with few ongoing significant investments. It can also accommodate exact company needs, including projecting whether an activity or client will be profitable, with accurate data.

3. With the correct focused software, users will operate more productively. This could include analysing trends specific to your business and processes. Understanding what will work and when to re-evaluate a project, will be incredibly helpful. This means forecasting results of a task – how long it might take, at what cost, how to improve it next time. This could be done using spreadsheets, although this is very general and not specific to you as well as easy to complicate. Equally, bespoke systems can be set up to handle sensitive data efficiently.

Dynamic – everything is in one place

If these systems are integrated with a user-friendly front end (website or internal interface), it will mean all data will always match and be up to date. This makes short-term planning more accurate, often leading to a more flexible and better service for clients or customers.

Streamlining admin is something many members of staff may fantasise about. With the data up to date and as precise as possible, coupled with it being in a central location for all members of staff, will simplify the task. Flexible and dynamic systems will ensure a business can save both time and effort in handling data and ensure accurate decisions are made as well as not being reliant on one individual.

Need a hand?

If you need any advice on improving your software to make the most out of it, or integrating it with another system, please get in touch.

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